Can I add pictures to our employee contacts?

YES!

One feature our customers have asked for to amp up the ‘Wow’ factor that The Receptionist offers is the ability to display a photo or avatar for each employee contact. You know we listen to what you want so today, you can now update your employee contacts with image files to display to visitors!

To do so, simply sign into your account, select a contact and the ‘choose file’ in the top left corner of the contact profile page. Please be sure that you upload a true image file (jpg, gif or png) and for best display, an image that is 200 x 200 pixels.
photoadd1
Alternately, you can upload a CSV file that includes a URL for each employee’s contact photo file. Please note that this URL must be able to be accessed by our server. So make sure that you use public URLs. Any URL that points to your Intranet, or that requires a username and password to access will not work. Your CSV format should look like this:
samplecsvphoto
Once you’ve loaded your employee contact photos, your contact display on the iPad will look like the following when you have chosen the list view:
simulator-screen-shot-nov-18-2016-1-34-13-pm
or, will look like the following if you have chosen the grid view:
simulator-screen-shot-nov-18-2016-1-33-22-pm

Custom Workflows

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NDA Signature

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Visitor Log and Evacuation List

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ITAR, C-TPAT, and FSMA Compliance

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Custom Badge Printing

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Deliveries

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Do your visitors have that awkward experiencing of waiting around in your lobby not knowing what to do? Or worse, do your employees not recognize their guests?

When you capture photos of your visitors, the photo is delivered to your employee with the notification so they will you know just who to meet in the lobby. Our proprietary two-way chat feature also allows your employees to communicate directly with their visitors at the time of check in. Employees can quickly let their guest know when they will be able to greet them, tell them which meeting room to go to, or check to see if they would like a drink. Two-way chat ensures that your visitor's first impression is a memorable one.

Notifications can be sent to your employees via email, SMS, or Slack message. You can also configure the notifications to be sent immediately, on a delay, or even to multiple contacts to ensure your visitor is properly received.

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How would your visitors describe their first impression of your office? Average? Typical? Confusing even?

Wouldn't it be great if their experience caused them to start a conversation about how professional and pleasant their experience was?

By adding The Receptionist to your office, you can ensure that every visit starts off on the right foot with a branded check in display, and a personalized visitor experience. The Receptionist seamlessly integrates into your office and is so flexible and configurable that it looks like you had the application built to your exact specifications!

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The Receptionist can immediately improve your office security by taking your visitor log off of a publicly displayed paper notebook and moving it to the cloud. Visitor badges with visitor photos can automatically be printed to help your employees identify and track the comings and goings of visitors in your building.

Additional features such as having an Emergency Evacuation list on your iPad, the ability to ask the citizenship status of your visitors, and ensuring visitors sign all legal agreements are just some of the ways implementing The Receptionist will help you increase your office's security.

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