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Home The Receptionist for iPad Blog In Your Office

Category Archive

Below you'll find a list of all posts that have been categorized as “In Your Office”

AI in Office Management Blog Featured Image nest thermostat

The Evolving Role of AI in Office Management

As office tools get smarter, your office manager and front desk staff has more options at their disposal. Here’s what you need to know about the evolving role of AI in office management.
AI in Office ManagementAI tools
Technology vs. People in Building Management

Technology vs. People in Building Management: When to Use Each Resource

Optimizing your organization’s physical infrastructure and tools requires a perfect blend of human skills and technological tools. Here’s when to use each resource.
Office Emergency DrillsTechnology vs. People in Building Management
fractional hiring featured image

An Introduction to Fractional Hiring (and How it Can Work for Your Company)

If your company isn’t in a position to hire a full-time executive team, you might want to consider hiring executives for just a few days a week. Here’s what you need to know about the trend of “fractional hiring.”
fractional hiringTips for Hiring the Right CFO
corporate culture blog featured image

Which of These Corporate Culture Types Fits Your Company?

There may be as many types of corporate culture as there are companies, but thinking about the most common factors that set companies apart clarifies the advantages of each approach.
Corporate CultureCulture Assessment InstrumentCulture Types Fits Your Company
office hiring plan featured image

How to Create a Hiring Plan for Your Office

If you’re expecting to grow your business in the near future, you should have a hiring plan. Here’s how to create one.
hiring planHiring Plan for Your OfficeHiring Plan With a Recruiting Plan
Office lobby redesign

Is it Time for an Office Lobby Redesign?

Although an office redesign always comes with some headaches, the era of COVID-19 might actually be a more convenient time than most to rethink your front office’s design and aesthetic. Here’s what to think in an office lobby redesign.
Boost Visitor ExperienceOffice lobby redesignvisitor check-in app
Administration post-pandemic

The Role of the Administrative Assistant in a Post-Pandemic World

Office administration post-pandemic may look much different than it did beforehand.
Administration post-pandemicAssistant in a Post-Pandemic WorldPost-Pandemic Office Redesign
safer in-person meetings

4 Tips for Safer In-Person Meetings in the COVID-19 Era

Safer in-person meetings can reduce or even practically eliminate the chance that disease will spread in the workplace. When-in person meetings are necessary, use these best practices.
“Walking Meetings” at Your WorkplaceIn-Person Meetings in the COVID-19 Erasafer in-person meetings
promoting administrative assistants

How to Create an Upward Career Path for Your Administrative Assistants and Front Desk Team

Your managers need a plan for promoting administrative assistants so that you can retain the best talent over the long-term.
Career Path for Administrative AssistantsEmployee Outgrown Their Jobpromoting administrative assistants
COVID-19 office safety tools

New Tools for Safer Workplaces in the COVID-19 Era

Disinfection and social distancing may be a little easier with help from these COVID-19 office safety tools.
COVID-19 office safety toolsNew Disinfection Toolsregularly disinfect office
Office solicitation

How to Deal With Solicitors at Your Business

All businesses, especially small ones, have to deal with people stopping in unannounced to try to sell their services or solicit donations.
best tools to manage visitors efficientlyOffice solicitationSolicitors at Your Business
Apps For Admin Professionals

6 App Features That Admin Professionals Will Love

These time-saving apps for admin professionals allow your front desk staff to save hours of manual work on jobs like note taking, visitor check-in, and executive assistance.
App Features for Admin ProfessionalsApps For Admin ProfessionalsIn Meeting Transcription Software
Leadership and company values

The Role of Leadership in Establishing Company Values

Leaders have to back up their values and policies with their own words, actions, and body language. In this post, we explore all the ways leaders are responsible for establishing company values.
Establishing Company ValuesLeadership and company valuesThe Role of Leadership
Employee Productivity

Getting Into the Flow: How to Pave the Way for Your Employees’ Optimal Productivity

It’s an employers’ responsibility to ensure their employees’ optimal productivity through smart office design, office culture that encourages deep work, and a conscious effort to eliminate distractions.
eliminating unnecessary distractionsEmployees’ optimal productivityProductive Personal Workspace
Respect at Work

What “Respect” Actually Means at Work

A word like “respect” may seem like it’s clear enough, but in practice, it may mean very different things to different people. Here’s what respect at work looks like to us at The Receptionist for iPad.
“respect” as a corporate valueHiring Empathic PeopleRespect at work
Out-of-office checklist

An Out-of-Office Checklist for Your Front Desk Staff

Receptionists: Make sure the rest of your team is prepared to cover for you when you leave the office by using this checklist.
Checklist for Your Front Desk StaffDigital ReceptionistOut-of-office checklist
guide to office plants

A Quick Guide to Office Plants

Are you considering adopting a plant for your office or your personal desktop? Learn how to choose and care for an indoor plant in our quick guide to office plants.
Choose an office plantguide to office plantsProperly Clean an Office Plant
how to motivate your employees

What it Means to Have Internally Motivated Employees

Wondering how to motivate your employees? Forget the bonuses and perks and go back to the basics: a workplace where they feel both challenged and respected.
how to motivate your employeesInternally Motivated EmployeesTeam Building Activities for Remote Teams
Holding Efficient Meetings

How to Hold Meetings That Respect Everyone’s Time

Follow these best practices for efficient meetings that respect everyone’s time and get the most out of each session.
Efficient meetingsVirtual Meeting Fatigue
office morale

What Does a “Fun” Office Look Like in the COVID Era?

Office morale may be more important than ever during difficult times like these. Here are a few ways your team can remember to laugh together despite the challenges brought on by the novel coronavirus pandemic.
Office Look Like in the COVID Eraoffice moraleWays to Have Fun With Your Customers
employee conflict handshake

How to Deal With Employee Conflict in a Healthy Way

Employee conflict doesn’t have to detract from productivity at work. Make the best out of a diverse group of thinkers by dealing with conflict in a healthy way.
Effective Workplace ApologyEmployee Conflict in a Healthy Waykeeping workplace conflicts civil
Innovative Businesses

3 Examples of Small Businesses That Innovated to Meet a Community Need

Innovative businesses can thrive even through difficult periods by adapting to what customers want and need. Here are a few examples of businesses that successfully created a new service for a local niche market.
Digital check-inInnovated to Meet a Community NeedTactics To Boost Creativity
business challenges

Here’s How We Boldly Tackle Business Challenges

Tackling business challenges requires employees and leaders who are willing to be bold and listen respectfully. Here’s how we tackle business challenges at The Receptionist.
business challengesPlan for Everyone to FollowResponding to Criticism
legal offices covid-19

How COVID-19 Could Change the Way Law Offices Operate

In the course of responding to the COVID-19 pandemic, legal offices have had to change some things about how they work, how they hire, and how they communicate.
legal offices covid-19Way Law Offices OperateYour Law Office Receptionist
COVID-19 Reception Area
What will your post-COVID-19 reception area look like? Here’s how to design a safe, sanitary check-in process that makes your visitors feel comfortable.

Adjusting to the “New Normal” in the Reception Area

What will your post-COVID-19 reception area look like? Here’s how to design a safe, sanitary check-in process that makes your visitors feel comfortable.
"New Normal" in the Reception AreaAdjusting to the "New Normal"Keeping Employees Separate at the Office
Temperature Screening
Credit: Shutterstock

Temperature screening — what we’ve found, how we’re responding, and what comes next?

As COVID-19 stay-at-home orders expire and businesses ease into opening their doors, a top concern has emerged: how to keep visitors and employees safe from a virus that hasn’t been eradicated? When the coronavirus was initially growing into a global…
CoronavirusSafetyvisitor management
Medical Practitioners Privacy

Administrative Privacy Basics for Medical Practitioners

Want to stay HIPAA compliant? Start by observing the following privacy basics for medical practitioners.
Administrative Privacy BasicsCollect Website Visitor Info SafelyPrivacy Basics for Medical Practitioners
having fun at the office

4 Ways to Have More Fun in Your Office

Everyone wants to work in a fun office, but that fun doesn’t happen on its own. To create a fun workplace, you’ll need to cultivate a fun office aesthetic and provide opportunities for employees to have fun together. However, those efforts won’t amount to a fun office unless the right people and culture aren’t in place, as well.
Fun Ideas for Employee OutingsFun in Your OfficeFun Work Environment
slowing down at work the turtle police

The Importance of Slowing Down (and Embracing the Office “Turtle Police”)

Slowing down at work is essential if you want to eliminate mistakes that could damage your relationships with customers. Here’s how to encourage employees to take the time to get things right.
Hustle CultureImportance of Slowing Down at WorkSigns Your Employees are Stressed
Hire an Executive Assistant

3 Signs It’s Time to Hire an Executive Assistant

If you’d like to hire an executive assistant, here’s what you should know.
Hire an Executive AssistantHow an Assistant Could HelpTasks to Outsource to an Assistant
expand business internationally

Are You Ready to Expand Your Business Internationally? Here are 4 Things to Consider

Are you ready to expand business internationally? Make sure that you’ve taken the time to research the potential market and make sure your tools are ready to scale.
Expand Your Business InternationallyInternational Business ExpansionInternational Business Meeting
Business Goal Setting

Business Owners: Use These Best Practices for Goal Setting

Business goal setting is crucial. The right goals can ensure that you’re making progress in the right direction. Use these goal-setting tactics to thoughtfully choose the right goals for your business.
Business Goal SettingBusiness Traction ToolsEOS system
Personalized workspace design

Personalized Workspace Design: What It Is and Why Employees Love It

Personalized workspace design is an important office perk for modern employees. Here’s how to offer it in your workplace.
Employee Productivityoffice designoffice managementpersonalized workplace designworkspaces
Connect with customers

5 Ideas for Making Stronger Connections With Your Customers

Every company wants to connect with its customers. In order to forge deeper relationships, try keeping messages simple, personal, and meaningful.
Business StorytellingConnect with CustomersProactive Communication
Office Phone Booth Options

Comparing Phone Booth Options for Your Office

If you’re looking for office phone booths to cut down on the noise and increase privacy in an open office plan, there are many features to consider. Here’s what to look for in your search for an office phone booth.
Office Phone Booth ManagementOffice Phone BoothsPrivate Spaces
Longterm Care Access Control

5 Access Control Strategies That Minimize Risk at Long-Term Care Facilities

Improve the access control at your long-term care facilities and minimize risk to your residents, visitors and staff in the process.
Access Control StrategiesLong-Term Care FacilitiesSanitary Reception Area
office security tactics

4 Ways Criminals Can Sneak Into Your Office (And How to Stop Them)

These office security tactics can help your front desk staff with identifying potential threats.
How to Verify IDsOffice SecurityWays Criminals Can Sneak Into Your Office
second office location

Should You Add a Second Office Location? 5 Factors to Consider

Before you invest in a second office location, you need to make sure it won’t hurt your cash flow, operations, or office culture.
Office RelocationPotential Office SpaceSecond Office Location
open house marketing

“Open Houses” Aren’t Just for Realtors. Here’s Why They’re a Great Marketing Tool for Your Business

You might think of open houses as mostly a real estate tool, but open houses also have benefits for many other kinds of businesses. Here’s why you should open your doors for one of these special events, and how to make the most of it when you do.
Marketing StrategyMarketing Tool for Your BusinessOpen House Marketing
Reply to critical reviews

How (and Why) to Respond to Critical Reviews Online

You can reply to critical reviews of your business in a way that minimizes their damage. Use these tactics to make sure your responses are quick and efficient.
Craft Responses to Critical ReviewsCritical Reviews OnlineRespond to Critical Reviews
Office crisis communications plan

How to Develop a Crisis Communications Plan for Your Office

An office crisis communications plan is an integral part of a solid emergency preparedness strategy. Here’s how to develop one for your office.
Communications Plan for Your OfficeDevelop a Crisis Communications PlanMessaging Tools to Use in a Crisis
visitor check-in design

How to Design the Perfect Visitor Check-in Flow

Visitor check-in design is a bit of an art and a bit of a science. Here’s how to design a visitor-check in flow that works for your office.
Appeal to Office Visitors’ EmotionsPleasant Visitor Check-In ExperienceVisitor Check-in Flow
Id capture

ID Capture: Do’s and Don’t’s

If you’re considering using ID capture to boost security and compliance, you could be putting your visitors’ privacy at risk. Here’s what to consider.
Document Management PolicyID capture Risk or Benefit?ID Capture: Do's and Don'ts
Preventing bad online reviews

How to Keep Facility Visitors From Leaving Bad Reviews Online

Preventing bad online reviews from visitors to your office, store, or facility can be tricky. It is possible, though, with the help of a solid feedback infrastructure, a follow-up system, and relevant staff training.
Facility VisitorsProactively Contacting Visitorsvisitor experience
flexible office

7 Ways to Make Your Office More Flexible (and Get More Value From the Space)

Want a more flexible office? You can get more value out of each square foot of your office space by making it more versatile. Start with these tips.
Flexible Floor PlanGet More Value From the SpaceMake Your Office More Flexible
marketing for therapists

3 Tactful and Effective Ways to Market Your Therapy Practice

The right marketing for therapists can be affordable and effective without distracting from your core psychology work.
Quiet Spaces Office Coworking

The Case for Designing Quiet Spaces in Your Office or CoWorking Space

The benefits of quiet spaces at work are well-documented. There are simple ways to make sure that your employees can concentrate and get their work done.
Designing Quiet CoWorking SpaceDesigning Quiet Spaces in Your OfficeProductivity-Boosting Office Features
rehab center marketing

4 Easy Ways to Boost Your Rehab Center’s Online Visibility

Rehabilitation centers have plenty of options when it comes to marketing. But some tactics are much more effective than others when it comes to attracting local attention. Here are a few of the best rehab center marketing tactics to consider.
Boost Web VisibilityBoost Your Rehab Center's Online VisibilityRehab Center Marketing
front desk management

Want to Improve Your Front Desk Experience? Pretend to be a First-Time Visitor.

Front desk management plays a huge role in the impression that visitors get of your office. To optimize that experience, you need fresh eyes and a new perspective.
Impression on Office VisitorsImprove Your Front Desk ExperienceIntro to Unconscious Bias at Work
open office design

Exploring the Backlash to Open Office Design (and Evaluating Alternatives)

Here’s how businesses can keep the best features of open office design, such as space and light, while getting rid of the noise and interruptions.
Evaluating AlternativesOffice SpaceOpen Office Plans
coworking space security

How to Prioritize Security at Your Co-Working Space Without Killing the Inviting Atmosphere

Coworking space security is important, and it doesn’t have to come at the expense of a fun, relaxed atmosphere.
Beautiful Office DesignCo-Working SpacePhysical Office Security
substance abuse treatment center visitor management

Best Practices for Visitor Management at Substance Abuse Treatment Centers

Substance Abuse Treatment Center Visitor ManagementThe key to effective substance abuse treatment center visitor management are to prioritize privacy, security, and safety.
Substance Abuse Treatment CentersVisit Your Treatment Centervisitor management
Therapy software

6 Amazing Software Tools for Therapists

Therapy software can be a great way to automate therapy offices, from solo practices to larger institutions. Here are some of the tools and features to consider for your practice.
Medical Credentialing ServicesQuicker data input and better organizationSoftware Tools for Therapists
facilities management software

7 Features to Look for In Facility Management Software

Facility management software can handle many important tasks, from managing assets to monitoring energy use. Start your search for software by establishing your priorities.
Asset ManagementFacility Management SoftwareMaintenance Management
small business time saving

4 Time-Saving Tips for Small Businesses

If you run a small business, your time is extremely valuable. Read on to find some practical, affordable small business time-saving tips that you can use today.
Automate Visitor Management ProcessSoftware SolutionsTime-Saving Tips
office admin hire
Credit: Studyclerk.com

The Pros and Cons of Hiring Additional Office Support Staff

If you’re considering another office admin hire, you’ll have to weigh the pros and cons. Read on to evaluate factors like cost, scheduling flexibility, and office space.
Additional Office Support StaffAdministrative HireRight Administrative Staff
small business marketing trends

4 Trends Influencing Small Business Marketing Today

These small business trends take advantage of the latest technology to make a big difference in your bottom line. Have you tried them yet?
marketing trendssmall businesstechnology
Green Sustainable Business and Office Tips

Go Green: 5 Sustainable Cost-Saving Ideas for Your Business

Looking for sustainability tips for businesses? Here are some that can also save your business money in the long run.
Cost-Saving IdeasGo GreenInvesting in Better Office Landscaping
facility management skills

5 Things You Need to Know to be a Successful Facilities Manager

Facility managers need much more than technical knowledge to succeed on the job. Facility management skills must also include big-picture knowledge like the kinds we describe in this article.
Facility Management SkillsFacility ManagersInventory Management System
operations manager tips

5 Tips That Operations Managers Can Use Today

Operations managers have a lot of roles to fill in an organization. These 5 tips will help them focus on what’s important.
Change in OperationsCommunicate a Process Change to EmployeesOperations Managers
How Much Office Space Do You Really Need?

How Much Office Space Do You Really Need?

How much office space do you really need? We can’t give you an exact figure, but we can explain which variables you should consider.
How Much Office Space You NeedOffice SpaceProcess of Finding a New Office
office space evaluation

How to Evaluate a Potential Office Space

A thorough office space evaluation is a critical step in the process of finding a new location for your company. Here are a few things to look for in any potential office.
Natural Light in a WorkspacePotential Office SpaceSearch for a New Office
hiring commercial architect

Don’t Hire an Architect to Design Your New Office Until You’ve Done This

Hiring a commercial architect is an essential step in most new office moves. However, you shouldn’t involve them until you have a clear idea of what you need in an office.
Architect Selection ProcessDesign Your New OfficeHire an Architect
Legal meetings virtually

How Virtual Meetings Are Changing The Legal Field

Virtual meeting tools are changing how we work together, and the legal field is no exception. Learn how these tools help lawyers save money and time.
Changing The Legal FieldManage Remote Legal TeamsVirtual Meetings
Office relocation planning

How to Plan for an Office Move

Office moves can be stressful. The best results come with careful planning and buy-in from the whole staff.
New Office LayoutOffice relocation planningPlan for an Office Move
health clinic administration

4 Administrative Tools for Modern Private Health Clinics

Running a private health clinic can be complicated, but these software tools can make it easier.
Administrative ToolsModern Private Health ClinicsSoftware for Your Clinic
Office readiness

4 Signs You’re Ready for an Office Upgrade

At what point do the costs of having insufficient office space begin to outweigh the costs of moving into a better one? Here are a few clues that your business is ready for an upgrade.
Best Office in your BudgetOffice UpgradeStrategies to Maximize your Office Space

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